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Payroll Coordinator

Macfarlane Group UK Ltd

Payroll Coordinator
Location : Coventry Head Office
Hours : Part-time maximum 28 hours per week
Package : Basic salary circa £32,000 pro rata, plus bonus & flexible benefits package including up to 27 days holiday (Plus additional annual leave purchasing scheme)
Sector : Packaging distribution
Our Company
Macfarlane Packaging, the UK’s leading packaging distributor have an exciting part-time opportunity for someone to join our busy HR team, based in Middlemarch Business Park, Coventry. We are a committed equal opportunities employer that champions Dignity in the Workplace. Our focus is to provide customers with fully integrated and innovative packaging solutions, augmented by outstanding customer service.
The Payroll Coordinator Role
This is a new opportunity, created largely due to growth and expansion. Working closely with the existing Payroll Co-ordinator, you will support the processing of a monthly pay cycle for approximately 1000 employees, on multiple payrolls, including European sites. Whilst payroll is administered through an external provider (currently ADP), the majority of processing is managed in-house.
This is a particularly busy time for the team, the first half of the year sees sizable payroll projects including the transfer of acquisition payrolls to the Group, in addition to a full payroll system upgrade. You will support the implementation of these projects. We are seeking to employ someone on a part-time basis up to 28 hours per week.
We are a service driven team and take a fluid approach in responding to the needs of the business. This can be challenging when juggling multiple tasks within tight timescales. You will have strong organisation and prioritisation skills, whilst ensuring accuracy and efficiency. 
Payroll Coordinator Key Duties

  • Collation of monthly payroll data within required time limits and authorisation guidelines
  • Data entry and system updates
  • Completion of monthly reporting and ad-hoc management reporting requirements
  • Payroll analysis and reconciliation of costings
  • Supporting the transfer of payroll for acquired businesses, including due diligence of those existing processes
  • Working closely with the external provider
  • Auditing procedures
  • Dealing with queries from managers and employees
  • Supporting annual budget processes
  • Supporting statutory leave requirements
  • Supporting tax year end processes
  • Supporting internal and external audits
  • Ensuring legal compliance
  • Keeping up to date with payroll legislation
  • Involvement in auto-enrolment processes
  • Maintaining employee files
  • Involvement in the employee life cycle – starter and leaver processes
  • Supporting HR Administration activities and project-based work 

Do you have the correct profile?
You must have previous payroll experience, within a multi-site organisation. Ideally you will have the ability to run manual payroll calculations, but more important is a thorough and robust understanding of payroll compliance requirements, including tax legislation and GDPR. You will be accustomed to dealing with a busy payroll, having the strong ability to prioritise and manage multiple work flows concurrently and within tight timescales. You will be analytically minded with strong attention to detail skills.
We are looking for someone with at least 8 years previous payroll experience, accustomed to high volume transactions. The business we operate is fast moving and demanding, so flexibility is key.
Our business is continuing to grow via acquisition, so any experience of integrating third party payrolls would be beneficial. In addition, experience in large scale payroll transfers and change projects would be advantageous. We also operate small payrolls outside the UK and ideally you will have some exposure to Irish and European payrolls.
The right person must be analytically minded and with strong attention to detail skills. You must be competent in Microsoft Office and in particular excel, with experience in complex formulas.
We welcome and encourage applications from people of all backgrounds irrespective of your age, gender, disability, race, nationality, ethnicity, gender identity, religion, or sexual orientation. Should you require any specific support or adjustments during the recruitment process, please email our recruitment team directly.

Our Benefits
We provide a competitive basic starting salary and operate a range of rewarding bonus/incentive schemes. Our flexible employee benefits package can include: –

  • 25 days annual leave (rising to 27 days with service) plus all public/bank holidays
  • Additional Holiday purchasing scheme (run annually)
  • Contributory pension scheme
  • Free parking at the majority of our site locations
  • Annual (company paid) volunteering day
  • Range of company cars or cash allowance (including hybrid/electric) for qualifying job roles
  • Employee assistance program to support & advise with well-being & any issues
  • Extensive range of training/development & potential progression opportunities
  • Employee discount scheme (discounts on several major retail/leisure brands)
  • Simply Health/Dental Cover option or BUPA cover for qualifying roles
  • Enhanced HR policies relating to various employee rights & entitlements
  • Long service awards (5-40 years)
  • Charitable giving options
  • Financial support with eye-tests/purchasing glasses (DSE users only)
  • O2 Mobile discount scheme (up to 25% off)
  • Candidate referral scheme (awards £750 for referring successful applicants to Macfarlane job vacancies) 

Your future with us
Here at Macfarlane Group, you truly have the potential to shape your own future and set your own ambitions. We are a large group company where internal promotion and mobility is a key feature of our success. Through tailored career plans, we provide a wide range of structure training & development pathways, utilizing both inhouse expertise to share knowledge and the best-in-class external training partners. There is potential for development with a professional qualification in payroll, so there really are no limits to where your journey within Macfarlane Group may take you long term.
How to apply/next steps
This is an urgent appointment whereby we will be working to identify and review the very best of applicants swiftly in the hope of selecting the successful candidate to commence with us ASAP. Please note that Macfarlane Group supports ‘hybrid working’ where possible and we often conduct our first stage interviews via video. To make an application please simply click ‘apply’ ensuring that your CV is up to date and relevant.
All applications will be acknowledged, shortlisted applicants normally hearing from us within a week or two. Unsuccessful applicants will also be notified at the end of our process, although if you haven’t heard from us within 2-3 weeks of applying, please assume your application has been unsuccessful.